Senior Administrative Assistant

Posted Date 3 days ago(3/14/2018 12:57 PM)
Job Location
Administrator Sr
Employment Type
Full Time
Hiring Company
General Dynamics Mission Systems

Basic Qualifications

High School Diploma or equivalent is required plus a minimum of 5 years of relevant experience.

Responsibilities for this Position

General Dynamics Mission Systems has an immediate opening for a Senior Administrative AssistantThe position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation’s fundamental defense services.  General Dynamics Mission Systems employees work closely with esteemed customers to develop solutions that allow them to carry out high-stakes national security missions.



  • This position is responsible for providing a full-range of administrative support to multiple managers and/or directors within a business functional area(s) 
  • The Senior Administrative Assistant will manage multiple tasks to relieve management of administrative details and allow them to concentrate on other business activities
  • The Senior Administrative Assistant is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times
  • Gathers, collects, records, tracks and verifies data and information from multiple sources
  • Provides a full range of administrative support and performs a variety of administrative activities specifically in support of a business functional area(s) 
  • Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues
  • Obtains data from various sources, analyzes data and information, and prepares reports for the business functional area as needed
  • Drafts, proofreads, and finalizes written correspondence ensuring accuracy
  • Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
  • Works on multiple projects in a fast-paced environment dealing with confidential/sensitive information
  • Provides data and information to others on functional unit processes and procedures
  • Reassigns computers to maintain accuracy of inventory records of department computers
  • Logs requisitions for items such as hardware and software to audit monthly budget reports for accuracy
  • Validates Monthly Project Reviews to requisitions and invoices; identifies duplications and incorrect entries
  • Reports employee moves into vacant work spaces to Facilities by inputting to Computer Assisted Facilities Management (CAFM) system which is used to track particular building area data such as infrastructure and systems capacity (moving people only) in order to validate actual space availability, confirms department space assignments and allocations (budget), and identifies unoccupied space (resource utilization)
  • Regularly surveys area for maintenance needs such as carpet spills, burned out light bulbs, chips out of walls, etc. and arranges for maintenance by submitting requests to facilities for work that will cost less than $5k at a facility 
  • Monitors charge number activities for accuracy
  • Provides computers (leases), and other technology and devices by coordinating with Information Technology, Supply Chain Management in order to maximize productivity and manage costs 
  • Performs periodic audits of software assets within the business unit, as set forth in company policy, to ensure compliance with software licensing, acquisition, use, and maintenance of patches, upgrades, and configuration to security requirements in order to support various audits and accreditation activities
  • Collaborates with others to improve processes and procedures
  • Open to new ideas and can serve as a champion for change and acts to support change when directed from management
  • Performs administrative support and secretarial activities
  • Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit
  • Compiles, reviews and analyzes data
  • Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
  • May design processes to enhance work flow
  • Develops procedures to ensure consistent work performance
  • Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; external customers
  • Contacts are frequent with individuals representing outside organizations, and/or individuals of significant importance within the company
  • Contacts involve planning and preparation of the communications, require skill, tact, persuasion and/or negotiation to accomplish the objectives of the communications
  • Advanced or senior level position 


  • Distinct understanding of the general and technical aspects of the job and the function 
  • Ability to work both independently and as a team member
  • Distinct organization and time management skills, attention to detail and penchant for accuracy, and ability to multi-task high priorities
  • Ability to demonstrate professional written and oral communications
  • Distinct interpersonal skills and a professional demeanor in interacting with a wide variety of people
  • Works effectively with a geographically dispersed and frequently virtual team
  • Effectively and efficiently works within time constraints and adjusts to changing circumstances
  • Self-starter who can work independently, with or without established procedures
  • Applies discretion when dealing with sensitive information/situations
  • Must be proficient with Microsoft Office, to include Outlook, Word, Excel, and PowerPoint
  • Must have distinct writing and editing skills, vocabulary and grammar
  • Should have experience in managing information and tasks easily
  • Must have current information technology skills and experience
  • Distinct knowledge of systems for Labor, Procurement, Asset Tracking, HR and Finance
  • Consistently displays high performance attributes
  • Influential with others and demonstrates superior communication and collaborative skills consistent with expectations for position
  • Distinct knowledge in specialized functions 
  • A wide and comprehensive acquaintance with, and distinct understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered. 
  • Works with minimal supervision 
  • Work may be done without established procedures
  • Errors are very difficult to detect and would normally require significant expenditures to resolve

Required Education and Experience:

High School Diploma or equivalent is required plus a minimum of 5 years of relevant experience.


Due to the nature of work performed within our facilities, U.S. citizenship is required.

Company Overview

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation.  With a global team of 13,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas.  Given the nature of our work and who we are, we value trust, honesty, alignment and transparency.  We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose.  You will also enjoy a flexible work environment where contributions are recognized and rewarded.  If who we are and what we do resonates with you, we invite you to join our high performance team!


General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce.  EOE/Disability/Veteran


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