• Facilities & Real Estate Administrative Assistant

    Posted Date 2 weeks ago(2/8/2019 5:17 PM)
    Job Location
    Required Clearance
    No clearance
    Employment Type
    Full Time
    Hiring Company
    General Dynamics Mission Systems
  • Basic Qualifications

    High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 3 years administrative or business experience, or a minimum 5 years of administrative or business experience is required.


    Due to the nature of work performed within our facilities, U.S. citizenship is required.

    Responsibilities for this Position

    General Dynamics Mission Systems has an immediate opening for a Facilities and Real Estate (FRE) Administrative Assistant.  The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation’s fundamental defense services.  General Dynamics Mission Systems employees work closely with esteemed customers to develop solutions that allow them to carry out high-stakes national security missions.



    This position is responsible for providing general administrative support to Facilities and Real Estate (FRE) Project Administration. The Administrative Assistant will manage their calendars, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities to relieve the Managers and their staff of administrative details and allow them to concentrate on other business activities. The Administrative Assistant is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.


    • Assists and supports the FRE Project Administration including calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
    • Manages frequently-changing schedules and appointments as well as coordination of projects and tasks
    • Coordination with the Enterprise Communications Team (Project Portal updates)
    • FRE HUB page development and management
    • Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations
    • Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Senior Managers and/or Manager's attention
    • Drafts, proofreads, and finalizes written correspondence ensuring accuracy
    • Works on assignments of moderate difficulty and complexity requiring judgment in resolving issues
    • Schedules and ensures full support for Executive level meetings (GM Alignment meetings, Monthly Project Reviews) and coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for the event, and coordinating with on-site facilities and information technology experts
    • Schedules travel and prepares expense reports for travel reimbursements to ensure timely filing
    • Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed
    • Greets internal and external customers
    • Obtains data from various sources, analyzes data and information, and prepares reports as needed
    • Enters, formats, and proofreads inputs into Excel Spreadsheets, Power-Point and Word documents
    • Builds collaborative relationships, internally and externally
    • Communicates professionally and effectively with employees and customers
    • Works on multiple projects in a fast-paced environment
    • Collaborates with others to improve processes and procedures


    • Basic understanding of the general and technical aspects of the job and the company
    • Ability to work with minimal supervision, instruction or guidance
    • Works well as a team member
    • Clear organization and time management skills, attention to detail, and ability to multi-task high priorities
    • Ability to demonstrate professional written and oral communications
    • Clear interpersonal skills and a professional demeanor in interacting with a wide variety of people
    • Works effectively with a geographically dispersed and frequently virtual team
    • Effectively and efficiently works within time constraints and adjust to changing circumstances
    • Self-starter who can work independently, with or without established procedures
    • Develops procedures to ensure consistent work performance
    • Applies discretion when dealing with sensitive information/situations
    • Must be adept at Microsoft Office, to include Outlook, Word, Excel, and Power-Point
    • Should have strong attention to detail and a penchant for accuracy
    • Must demonstrate good writing and editing skills, vocabulary and grammar
    • Should have experience in managing information and tasks easily
    • Requires current information technology skills and experience

    Company Overview

    General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation.  With a global team of 13,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas.  Given the nature of our work and who we are, we value trust, honesty, alignment and transparency.  We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose.  You will also enjoy a flexible work environment where contributions are recognized and rewarded.  If who we are and what we do resonates with you, we invite you to join our high performance team!


    General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce.  EOE/Disability/Veteran


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