• Subcontract Administrator

    Posted Date 5 days ago(1/13/2020 1:58 PM)
    Job Location
    USA-NJ-Florham Park | USA-MD-Annapolis Junction
    Required Clearance
    TS/SCI, obtainable within 24 months
    Employment Type
    Full Time
    Hiring Company
    General Dynamics Mission Systems
  • Basic Qualifications

    Bachelor's Degree in a related field or equivalent experience is required plus a minimum of 2 years of relevant experience; or Master's degree without work experience.




    Department of Defense TS/SCI security clearance is preferred at time of hire. Candidates must be able to obtain a TS/SCI clearance within a reasonable amount of time from date of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

    Responsibilities for this Position

    General Dynamics Mission Systems has an immediate opening for a Subcontract Administrator to support our Florham Park, NJ or Annapolis Junction, MD location.  The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation’s fundamental defense services.  General Dynamics Mission Systems employees work closely with esteemed customers to develop solutions that allow them to carry out high-stakes national security missions.




    • Executes and manages subcontracts for the procurement of major/critical commodities, services, and complex procurements, with emphasis on improving supplier quality and lowering total cost of ownership for the program
    • Prepares and issues moderate to high complexity, value and risk subcontracts and complex agreements, and ensures all procurement actions which commit the company are properly documented, reviewed and approved consistent with policy and procedure. Is able to identify risks and mitigate them when negotiating terms and conditions
    • Leads subcontractor issue resolutions (lead time, drawing issues, etc.); works with Operations Program Manager, Supplier Quality, etc. to resolve subcontractor quality issues, identify sources for new products, and improve subcontractor performance; issue subcontractor corrective actions, and quality control instructions; and assess subcontractor responses to corrective action requests
    • Works with management to address all aspects of supply chain management, including procurement support, commodity business plans, market trends assessment, pricing, and product availability
    • Coordinates subcontracting activities with internal partners to acquire products and services in a cost effective and timely manner
    • Supports proposal activities with innovative solutions to meet Program needs and requirements
    • Processes purchase requisitions, internal purchase orders, purchase order revisions, and requests for quotes to subcontractors
    • Performs cost or price analysis on procurements of moderate to high value, risk and complexity  
    • On proposals, subcontracts, and agreements, negotiates and documents terms and conditions, price, delivery, quality, and performance requirements on moderate to high complexity procurements 
    • Monitors the cost, schedule and scope of assigned subcontracts to negotiate highest quality at best value
    • Supports the development of new supply sources where subcontractors are no longer competitive
    • Recommends cost saving proposals or alternative sources
    • Interacts with subcontractors and QA to resolve quality issues
    • Builds productive internal/external working relationships
    • May coordinate activities of other personnel  

      Additional Tasks:
    • Attends proposal planning and proposal kickoff meetings
    • Reviews requirements documents (i.e., requisitions, statement of work, drawings, and specifications) for clarity and adequacy
    • Provides inputs into procurement decisions including make/buy, source selection, market research and supplier/subcontractor qualifications
    • Identifies potential resources for required materials, equipment, supplies and services, and develops and issues request for proposals
    • Receives, reviews, and evaluates subcontractor proposals to ensure they meet proposal requirements
    • Participates on proposal evaluation teams in fact finding, technical evaluation, and cost/price analysis  
    • Ensures communications regarding subcontract status is being generated, presented and distributed to appropriate personnel
    • Conducts subcontractor surveillance and audits
    • Leads, directs, mentors and trains other supply chain professionals where appropriate
    • Leads continuous improvement activities to drive material commonality and cost, schedule and risk reductions
    • Supports internal, customer, and external compliance audits



    • Has strong knowledge of government contracting to include indefinite delivery/indefinite quantity (IDIQ) type contracts and task orders
    • Exercises good judgment within defined procedures and practices to determine appropriate action
    • Having wide-ranging experience, uses professional concepts and company objectives to resolve complex issues in creative and effective ways
    • Ability to work and succeed in a fast-paced, deadline driven environment while demonstrating superior presentation, communication, team building and leadership skills
    • Demonstrated ability to work as an individual contributor or on a team
    • Ability to quickly understand and apply new information quickly; handles more complex problems 
    • Shows initiative on assignments, exercises independent judgment
    • Strong knowledge of Supply Management and how to implement strategies into practice
    • Strong knowledge/understanding of Government contractor purchasing requirements, how to apply Federal Acquisition Requirements/DFAR, and use of the ERP/MRP systems
    • Strong knowledge in the applicable contractual flow downs, General Dynamic's policies/procedures, federal, state, Federal Acquisition Requirements/DFAR , and local laws, and the ability to apply them in the procurements of commodities/services/subcontracts
    • Strong analytical skills and ability to make decisions that enable the business to achieve their goals
    • Strong negotiation skills and ability to develop win-win solutions
    • Advanced computer skills
    • Demonstrated ability to lead and mentor a small team



    Company Overview

    General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation.  With a global team of 13,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas.  Given the nature of our work and who we are, we value trust, honesty, alignment and transparency.  We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose.  You will also enjoy a flexible work environment where contributions are recognized and rewarded.  If who we are and what we do resonates with you, we invite you to join our high performance team!


    General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce.  EOE/Disability/Veteran


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