Administrative and Facilities Coordinator

High School Diploma or the equivalent is required.

CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is obtainable within a reasonable amount of time after hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Key Responsibilities:

•  Office and Facility Operations
• Receives, inspects, and logs incoming materials and deliveries; coordinates with engineering staff to ensure proper disposition.
• Packs and prepares materials for outbound shipment in support of direct program activities.
• Processes and tracks shipping requests, coordinating with freight carriers and internal stakeholders.
• Maintains and restocks office supplies, breakroom consumables, and general facility items to support daily operations.
• Manages the on-site stockroom, including inventory tracking, organization, and control of parts and materials.
• Escorts visitors and coordinates with the Facility Security Officer (FSO) to ensure compliance with site access requirements.
• Conducts routine inspections of safety equipment (AED, fire extinguishers) and maintains associated records.
• Serves as the primary point of contact for facilities issues, IT support coordination, and outside vendors.
• Travel and Expense Management
• Coordinates travel arrangements for on-site employees, including transportation, lodging, and itinerary planning, with awareness of applicable security processes for international travel.
• Prepares and submits expense reports for travel reimbursements on behalf of on-site employees to ensure timely filing.
• Maintains familiarity with company travel policy and expense reporting tools to provide accurate guidance to on-site employees.
• Knowledge, Skills & Abilities:
• Identifies opportunities to apply AI for continuous improvement and innovation.
• Ability to work both independently and as a team member.
• Applies discretion when dealing with sensitive information and situations.
• Clear interpersonal skills and a professional demeanor in interacting with a wide variety of people.
• Clear organization and time management skills, attention to detail, and ability to multi-task high priorities.
• Contact with internal and external co-workers, managers, directors, executives, and administrative staff; external customers.
• Develops and follows procedures to ensure consistent work performance.
• Effectively and efficiently works within time constraints and adjusts to changing circumstances.
• Proficient with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Self-starter who can work independently, with or without established procedures.
• Strong attention to detail and a penchant for accuracy.

What you bring to the table:

• A High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 2 years administrative or business experience
• Prior experience in office administration, shipping/receiving, stockroom operations, or facilities support preferred.
• Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Solid writing and editing skills, vocabulary and grammar
• Self-starter who can apply discretion when dealing with sensitive information/situations

What sets you apart:

• Exceptional organization and time management skills, attention to detail, and ability to multi-task high priorities
• Outstanding interpersonal skills and a professional demeanor in interacting with a wide variety of people
• Ability to work independently, within established procedures
• Strong communication skills
• Identifies opportunities to apply AI for continuous improvement and innovation

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team!

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans